Customized Mobile Lube System Expedites Service Calls for Ditch Witch Sales of Michigan

March 30, 2019

Service after the sale is a top priority for most contractors when investing in a piece of construction equipment, and can be what separates a quality equipment dealer from its competition. How quickly a service technician has a machine up and running after a breakdown or after doing routine preventative maintenance work is how most contractors gauge equipment dealers. So, to score high marks with customers, dealerships need to hire knowledgeable service technicians and equip them with everything they need to be efficient in the field.

Ditch Witch Sales of Michigan understands that its customers depend on them. With locations in Grandville and Howell, the two service techs for the dealership spend almost 100 percent of their time in the field performing routine maintenance and handling emergency service calls when the need arises. Homer Gonzalez, from the Grandville Ditch Witch Sales of Michigan location, is one of the technicians. His job has him traveling all over the state and working on a wide range of equipment. 

“I was a service tech in the oil fields before going to work for the dealership, Gonzalez explained. “I enjoy the work. I get to visit a lot of jobsites and work on a lot of different machines. And while a large chunk of the work is doing routine maintenance things like oil changes, there are times where a machine goes down and I need to work as quickly as possible to get it working so customers can stay on schedule. It’s those times, where the parts and tools I have on my truck make a difference.”

Officing from the truck

Just like anyone in the construction industry,  Gonzalez’s Ford 550-truck is his office, and he is incredibly strategic about how he uses every square inch. Its service box is outfitted with a service crane, welder and air compressor. The side compartments house tools, supplies and parts.

“I believe keeping everything organized, clean, and tidy is one of the keys to being a good field service technician,” Gonzalez said. “However, until recently keeping the bed of my truck that way was a real challenge because I was devoting so much space to hauling around buckets of fresh and used oil. A person can do their best to make sure they wipe up drips on the buckets before putting them back in, but as they bounce around on a rough road and shift while turning, you’re bound to have some leakage.”

Transporting buckets wasn’t the only issue that the Ditch Witch Sales of Michigan service technician ran into while performing routine oil changes. He also said that having buckets sitting around a machine and wiping oil drips up was creating an unprofessional image. He knew there had to be a better, more efficient, way of handling these fluids.

Discovering a more efficient mobile lube solution

Gonzalez’s quest to come up with a better mobile lubrication solution, and perhaps the desire to go home at night with clean hands, lead him to Hoekstra Truck Equipment, a Sage Oil Vac dealer in Grand Rapids, Michigan to see what the company’s options were for adding a mobile lube system to their service fleet.

“While working in the oil field, there were a lot of companies that used large mobile lube service trucks or trailers, but I wasn’t sure if anyone offered a system that could be fitted to an existing truck without taking up the entire bed,” Gonzalez explained. “Mike Thorsen with Hoekstra showed me a Sage Oil Vac mobile lube system and explained how their compressed air fluid exchange systems use vacuum technology to dispense fresh fluids and suction up waste fluids using an air compressor. He also told me that I could create my own customized system based on my needs and the space I had available in my truck. It sounded like a great solution to my problem.”

After consulting with Thorsen and the team at Sage Oil Vac, the Ditch Witch service technician decided to order a Sage LubeBuilder system with two 30 gallon tanks. He planned to dispense fresh oil from one of the tanks and dispose of waste oil in the other.

Installing the system

Sage Oil Vac designed its LubeBuilder System to be easy to install and highly customizable. Gonzalez received tanks, hoses, reels, control panels and all of the accessories needed to perform the install himself. “Sage Oil Vac provided easy to understand instructions and diagrams for installing the system in the back of my truck. The whole process took about 8 hours and was pretty easy. I probably could have wrapped it up faster, but I’m pretty particular about my truck so I took a bit longer,” he added.

Gonzalez mounted the two storage tanks toward the front of the truck bed, mounted the controls to a panel near a compartment near the cab and the two reels are mounted on the top of the gearbox. The truck’s existing air compressor powers the whole system. Between the two tanks, the service tech has created a small area to hold used filters and accessories.

Efficient operations

Since making the switch to a custom mobile lube system by Sage Oil Vac, Gonzalez estimates he’s been able to reduce the time it takes to service customer equipment by as much as 40 percent. Not carrying around buckets and drip pains has also freed up a significant amount of his truck bed, and replenishing his supply of fresh fluids and disposing of waste oil is also much easier.

“On the job, there’s no longer any wasted time wiping down buckets,” Gonzalez said. “Also, there is little chance of contaminants getting into the fresh oil because I’m using a closed system when I’m adding oil to my onboard tank and when I’m on the jobsite replenishing a machine’s fluids. The chance of spilling any oil on a jobsite is also greatly reduced. There isn’t any downside to using a system like this — only positives.”

With all of the efficiencies created by adding a custom mobile lube system to its Grandville service truck, Ditch Witch Sales of Michigan went ahead and ordered another LubeBuilder system for the service truck at its Howell location. Gonzalez said that he was able to help with the install and it was ready to go in less than six hours this time.

“Equipping our trucks with a mobile lube system frees up a lot of time during our week, which means we can be more responsive to our customers’ needs. And, the system we chose is perfect because it’s customizable, so we don’t waste any space on our service trucks,” Gonzalez concluded.